Virtual document storage is the conversion of physical files into electronic documents that can be shared, accessed and stored. It can help reduce the amount of space needed to store physical files and increase security by locking certain parts of a file to read more certain users.
Online storage systems are particularly helpful for businesses that handle large quantities of paper. Paper documents can be difficult to keep track of and protect without robust security systems and a lot of admin-intensive checkout processes, and are often more vulnerable to theft or destroyed during a disaster like an fire. Electronic files are simpler to monitor and less likely to be lost. They also withstand destruction better.
Egnyte Governance Guide
A virtual document is an object in Documentum that contains component files. Component files can be different formats of files. The logical arrangement of components is defined by the virtual document author. This arrangement may differ from the logical arrangement of files within groups based on folders, like a typical file-folder structure. If the logic of components changes, the entire virtual document should be re-ordered to reflect the changes.
Although every business can gain by adopting an online storage system, those that are traditionally paper-based, such as accountants and law firms could find substantial improvements in productivity after implementing one. With proper security measures in place, a secure online document storage system will help secure your data from hackers and help keep your workflows running smoothly.
